Implementing new technology often involve huge investment and it may involve a lot of people time and effort. But this exercise will be much appreciated when the new technology can help and speed up the daily work processes. The same thing happening if any organization want to implement the inventory management software. By using this tool, the organization will tide their work with the system and as such, this system must be good enough to cater the main daily work processes.

In view to this effort, the organization must taking into consideration in all aspect before decided to implement this system. Most common mistake of this exercise is listed below.

1.No proper user requirement specification conducted

This is the major disaster in any software development.Without proper user requirement specification, the system that going to be develop often based on the programmer imagination without proper support from the actual work processes. This problem may because of the poor management between the system developer and the end user. This user requirement specification is a document that will describe what are the scope of the system and it will define the actual process starting from the data entry until reporting module. Failure to this type of exercise or this exercise is not being conducted properly, the document produce from this user requirement specification is tend to be bias to the specific user. And event worst if this document is being documented without final checking from this user. The user of the system must be brief on their scope of work so that their expectation is tally with the function that being written in the user requirement specification. Therefore, it is a need for end user itself to ensure their need is cater into this document.

2. Financial budget

Most of the organization do not appreciate the new system to be use in their organization. As such,the organization do not really paying their attention to allocate budget and fund to implement this system. It is important that the management of the organization need to be brief on the advantage of implementing this system in their organization. By giving some understanding on the benefits of implementing this software to the organization, the management level will be able to predict and forecast on how much fund they need to allocate to implement such software. The return of this investment can only being achieved if the financial and budget to implement this software is in place.

3. Staff attitude

The successful of this software to monitor the assets and goods of the organization is very much depend of how the staff appreciate and use it. Often the staff who are getting used with the conventional way to manage their work do not really know how to use the software. This is not because of the complexity of the software nor technicality, but more towards of the staff attitude. Training need to be given to them and awareness need to be conducted in the organization so that each and everyone if the organization will use this software not because of the management instruction, but the benefits that they are going to get by using such software.

4. Software Maintenance

As the hardware and other technology change over time, it is necessary to ensure the inventory management software maintenance is in place. Without software maintenance, the is no support is the system is breakdown. The bugs of the system need to be fix when the system goes Live. This kind of problem hardly to detect during the trial period, only when the system go Live, more and more bugs or issue can be identify. As such, with the software maintenance is available, the user will be getting the support as and when is required.

Tags: inventory, management, software

This entry was posted on Friday, February 20th, 2009 at 11:08 pm and is filed under Inventory management software. You can follow any responses to this entry through the RSS 2.0 feed. You can leave a response, or trackback from your own site.